Index of Information

Class 1 - Who we are and what we do

(Organisational information, structures, locations and contacts) This will be current information only.

Who's who on the Council and its Committees
Contact details for Parish Clerk and Council members
Location of main Council office and accessibility details
Staffing structure

Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) Current and previous financial year as a minimum (hard copy and/or website).

Annual return form and report by auditor
Finalised budget
Precept
Borrowing Approval letter
Financial Standing Orders and Regulations
Grants given and received
List of current contracts awarded and value of contract
Members' allowances and expenses

Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)
(hard copy or website)
Parish Plan (current and previous year as a minimum)
Annual Report to Parish or Community Meeting (current and previous year as a minimum)
Quality status
Local charters drawn up in accordance with DCLG guidelines

Class 4 – How we make decisions
(Decision making processes and records of decisions)

Current and previous council year as a minimum
(hard copy or website)
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)
Agendas of meetings (as above)
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.
Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.
Responses to consultation papers
Responses to planning applications
Bye-laws

Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only
(hard copy or website)
Policies and procedures for the conduct of council business:

Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct
Policy statements

Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services
Equality and diversity policy
Health and safety policy
Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme)

Information security policy
Records management policies (records retention, destruction and archive)
Data protection policies
Schedule of charges (for the publication of information)

Class 6 – Lists and Registers

Currently maintained lists and registers only
(hard copy or website; some information may only be available by inspection)
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)
Assets Register
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)
Register of members' interests
Register of gifts and hospitality

Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only
(hard copy or website; some information may only be available by inspection)
Allotments
Burial ground.
Community centre / Village Hall.
Parks, playing fields and recreational facilities
Litter and Dog waste bins.
Grit bins.
Bus shelters
Agency agreements
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)

Additional Information
This will provide Councils with the opportunity to publish information that is not itemised in the lists above

Contact details:

Requests for information can be made to the Clerk or by using the online form. Any requests we receive will be shown on the Disclosure log.

SCHEDULE OF CHARGES

This describes how the charges have been arrived at and should be published as part of the guide.

TYPE OF CHARGE DESCRIPTION BASIS OF CHARGE
Disbursement cost Photocopying @ 4p per sheet (black & white)
Actual cost of Photocopying @ 8p per sheet (colour) Actual cost

Postage Actual cost of Royal Mail standard 2nd class

Statutory Fee In accordance with the relevant legislation (quote the actual statute)

Other

the actual cost incurred by the public authority